Multi-certified (MCSE, MCSA, RHCE) systems administrator with strong experience managing server infrastructures and data-center operations … Executive Administrator. Compiled and researched documents for travel-related meetings. Here’s an executive administrative assistant resume example that does it perfectly: Executive Assistant Resume Objective—Example Good Example Driven executive assistant with proven skills in problem-solving and meeting prep. Take a look at the job description and requirement details posted by the employer and you will have a good knowledge of the kind of person the employer is looking to hire for the administrative role. It is important that Office Administrators highlight their administrative strengths, as well as their ability to learn new processes quickly. Assist with printing, filing, supply orders, business card orders, and inventory maintenance, distribution of mail, composing of memos, researching and helping to create presentations, formatting and editing documents, and all other duties as requested, 5 or more years of experience in an Executive Administrative Assistant or Coordinator capacity, 5 or more years of experience with Microsoft Office Applications ( Excel, Word, PowerPoint), Demonstrated Ability to interact with all levels within and outside of the company, Demonstrated ability to maintain confidentiality, Experience handling multiple projects simultaneously, Strong problem solving skills with the ability to identify issues, Commitment to detail within a fast-paced environment, Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, Represents the executive by attending meetings in the executive's absence; speaking for the executive, Maintains customer confidence and protects operations by keeping information confidential, Completes projects by assigning work to clerical staff; following up on results, 5+ years experience serving government clients, High proficiency in Microsoft Office products, A positive attitude to dealing with people including staff, clients and suppliers at all levels, Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team, An excellent telephone manner and strong interpersonal skills, Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets, Ability to use email and Internet applications, Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands, Ability to work independently, including maintaining filing systems, databases and straightforward diary management, Ability to engender and maintain trust and confidentiality in the provision of administration support, Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted office. Meeting the requirements of the rolling REF. Executive Administrator. Brooklyn NY • (123) 456-7891 emoore@email.com. Guide the recruiter to the conclusion that you are the best candidate for the executive administrator job. Helped Business Development with reviewing and editing proposals before submission. Find out what is the best resume for you in our Ultimate Resume Format Guide. The ideal candidate should have ability to establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Must be a self-starter and able to work with little or no supervision with a demonstrated ability to multi-task, respond to needs quickly and efficiently, and prioritize work with a strong attention to detail, Demonstrated ability to anticipate the needs of the executive and team with a strong focus on customer service, team player mentality and an ability to work collaboratively with others, Administrative support and coordination duties will include, but are not limited to, the following, Actively managing SVP of Payment System Risk calendar. Often called executive secretaries, executive administrators or executive assistants, these professionals handle the information needs of and administrative details for their bosses. 8 votes The Resume Builder Create a Resume in Minutes with Professional Resume Templates Create a Resume in Minutes. Attend meetings, provide input, document notes and action items, and summarize, prioritize and distribute that information as requested. Additionally, familiar with the Intelligence Community, its members, and organization, Familiarity with U.S. Government agency wide staffing and tracking systems, Familiarity with administrative personnel, physical, and information security policies and RESPONSIBILITIES as outlined in specific directives and instructions for DoD classified programs, Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CEO, Has some knowledge of P&Ls and strategic planning process, Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes, Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. Experience in a public accounting firm or fast-paced finance organization is highly valued, Strong command of English language and grammar. If you need to write a resume or CV for the job of an office administrator, the objective statement is one part of it to give a great deal of attention to. Office Administrators should be adept in computer correspondence, scheduling, and handling payments in some cases. State of New Jersey, Ridgewood, NJ. Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars, May prepare materials necessary for meetings, etc, Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form, Perform administrative functions such as ordering department supplies, coordinating equipment repair, making department staff travel arrangements, etc, Process and coordinate department accounts payables and expense vouchers, Advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages, Managing the PI and EDRAs’ high-volume and complex meeting and travel schedule. Participates in preparing workload and productivity reports, evaluating areas for process improvements, and determining root causes for problems and processing errors by gathering and compiling data; entering data into database programs; evaluating it for patterns or trends; and, generating various management reports, Assists team members with software, hardware, and automation problems, as requested, Uses various software packages, such as word processing, spreadsheets, databases, desktop publishing, to produce, store and retrieve a variety of information and presentations, The candidate must have, at minimum, 5-7 years of direct relevant experience supporting executive-level managers, Government PEO or large-scale acquisition program office administrative support experience is a plus, Bachelor’s Degree in related field such as Business Administration, Economics, Information Technology and/or related Engineering Discipline, Financial Management, Management, A current Customs and Border Protection or Department of Homeland Security Background Investigation is strongly desired, This position requires strong proficiency in Microsoft Office Suite applications, Requires a detail-oriented self-starter experienced in supporting senior Government leaders and other technical/business professionals, Superior customer interface at senior levels of management with excellent oral and written communication skills are critical, Provide confidential and comprehensive administrative support, covering highly sensitive work, Organise all team travel (flights/hotels/itineraries/visas), Manage all new joiner IT and Facilities requirements, Manage all IT Service Requests when required, Set up Skype/Telepresence and face to face meetings for all team members, Coordinate records management for the team, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management Policy, Responsible for creating/receipting and reconciling all purchases via SRM including liaising with the vendor, Responsible for processing and submitting expense claims for team members in a timely manner, Plan workload to anticipate and balance priorities and thus optimising output and contributing to the smooth running of activities, Maintain strong working relationships with all functions, Manage executive’s calendar including meeting set-up, travel arrangements (both international and domestic), preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, etc, Act as intermediary for questions and issues before presenting to executive; resolving independently where possible, Design, format and update presentations and non-routine correspondence, May supervise, mentor and/or direct work of other Administrative Assistants, temporary employees and interns, Plan and coordinate department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc, Prepare and process purchase orders, invoices, check requests, expense reports, etc, Prepare and distribute correspondence including memos, organizational charts, phone rosters, contracts, forms, etc, Prepare, update and maintain spreadsheets, databases and reports, Coordinate budget preparation, monitoring, analyzing and reporting, Perform administrative tasks including phone coverage, ordering office supplies, distributing mail, etc, Coordinate and assist with hiring process including scheduling interviews, new hire paperwork, offer letters, etc, Provide support to the senior leadership team as needed, Ownership of executive calendars, schedule appointments including workshops, expense report ownership, documentation in support of MOS standard work, manage calendar interaction with others, and own travel details, Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette, excellent communication, organizational and planning skills, High level of customer focus with ability to deal effectively with internal and external customers, Assertive, self-motivated, organized, resourceful, team oriented, results oriented and able to handle change and conflict, Works closely and effectively with the Chief of Staff to ensure the Executive Level Team members are well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately, Manages multiple extremely active calendars, schedule appointments, de-conflict schedules as appropriate and serve as a "gatekeeper” for direct access to the executive, Manages a variety of special projects for the Executive Level Team, Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitates the Executive Level Team the ability to effectively lead the organization, Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Level Team updated, Administers a broad variety of administrative tasks for the Executive Level Team to include, taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items; organizes, prepares and reviews executive reports and presentations; arrange complex travel plans, itineraries, and agendas, Thorough understanding of the accounts payable process. To write a good resume objective statement for an administrative job requires learning about what the role requires. - Choose from 15 Leading Templates. ), May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing, Draft, prepare and review documents on behalf of supported staff, as requested, Review and prepare expense reports in a timely and accurate manner according to company policy, Track progress and relevant information pertaining to engagements under the guidance of the officer(s), Conduct directed internet based research and summarize findings in an organized manner, Determine needs of the group and set up and maintain various office files, logs, listings and manuals, Prioritize and manage the completion of projects in an efficient and timely manner, Makes copies and scans of correspondence or other printed matter, Maintain a well organized file system conducive to the needs of the business lines, Managing busy calendar including, proactively resolving/rescheduling conflicts, delegating meeting requests, and scheduling based on executive priorities. Requires daily contact with all levels of management, often dealing with confidential information, 25% Provide administrative, clerical, and technical support to the ITS Department. Collaborative Office Administrator with 3+ years of experience … May lead certain projects where needed/applicable, Planning, coordinating, communicating and facilitating various HR related events as required – including facilities, catering, disseminating information or invitations, coordinating calendars, coordinating speakers and controlling budgets where appropriate, Creates and maintains database and spreadsheet files as required on shared drives, MS SharePoint and other document storage areas, Processes invoices and other expense requested items, Maintains HR related office supplies/needs, Other HR related ad-hoc requests/responsibilities as requested, Bachelors’ Degree in Accounting/Finance/Business administration preferred, 3 to 6 years professional experience in a financial/projects/admin support role for multiple leaders at the Director or above level, Experience preparing complex reports and supporting analytics, Strong current Microsoft Office experience, including Outlook, Word, Excel and PowerPoint. Oracle iProcurement, Oracle iExpense) and technology – to complete tasks, Experience managing calendars, coordinating internal & external meetings, travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive, Experience handling confidential information and, This position will involve a managing a complex executive calendar that includes scheduling meetings and intensive travel itineraries, video conferences, trainings (offsite and/or internal) and organizational events, Maintain a flexible and proactive attitude with an innate ability to anticipate needs and tackle challenges with ease, Drafting correspondence and developing/updating documents (Excel spreadsheets, Power point presentations, etc. Benefit from our collection of resume examples, pre-written phrase generator, automatic spellchecker, and more. What to Include in an Executive Resume The term “executive” covers a lot of ground as a job category, and the information you include in your resume will understandably be specific to your career path, education, and work experience. ), reports, analytics and other complex documents and forms utilizing MS Office Suite, including PowerPoint, Excel, and Word, Manages the Sr. Director HR’s calendar, schedule and appointments, including travel plans and itineraries, schedule change, etc, Organizes and completes HR related projects, agendas, meetings (including minutes) as assigned, including prioritization, organization, ownership and deadlines. The following Office Administrator resume samples and examples will help you write a resume that best highlights your experience and qualifications. Assists and informs SE of problems that arise during absences, Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. After logging in, come back to this page and refresh your browser. Executive administrative assistant resume template Accomplished executive assistant offering 12 years of administrative experience reporting to a CEO and other top... Consummate professional dedicated to making the lives of busy executives easier. Congrats – you’re a total office hero. Key Qualifications & Responsibilities. Executive Assistants keep offices running smoothly and work with executives from various industries. Phoenix, AZ. Less than 10%, Associate degree in an administrative field or equivalent, Minimum 7-10 years' experience in an office environment, with at least 2 years supporting senior level staff, Excellent organizational skills to effectively prioritize duties and responsibilities, Solid verbal, written, and grammatical skills including telephone etiquette. 2 plus years proven Administrative/Executive Assistant experience is critical Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook Excellent communication, organizational & written skills, in addition to strong interpersonal skills Must be a team player and able to multi task 2 or more year’s business experience a plus Your resume is an important application or document, which highlights your educational qualifications, personal abilities and your work experience. Responsibilities of those working in an Executive Assistant role can be broad and complex, calling for an extensive list of essential skills. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources, Develops and maintains accurate records and files management systems, Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Chicago. While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. In addition, they handle the daily … peers, internal & external) to build effective working relationships and get things done, Maintain strong working relationships with all functions / key stakeholders, including external suppliers. Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment, Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. Whether you are an experienced job seeker or a workforce rookie, putting together a resume can be challenging. Prior experience supporting the C-Suite is required; Prior experience supporting CEO preferred, Own executive's calendar by planning and scheduling meetings, conferences, teleconferences, and travel, Organize and prioritize incoming calendar requests to aid in planning schedules, Answer phone and review voicemail. ), Responsible for all secretarial duties in support of the team, Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat, Excellent typing and word processing skills; basic spreadsheet skills, Strong interpersonal skills; ability to work with all levels of DRC professionals, Outstanding organizational, time-management and prioritization skills, Detail-oriented, resourceful and flexible, Follows up to ensure assignment completion/issue resolution, Creative – identifies new and improved ways of doing things, Ability to research, analyze and synthesize large amounts of data, Familiarity or better in Westlaw/Lexis-Nexis, Pacer, Concordance, and internet research tools, High levels of discretion, professionalism and independent judgment, Ability to work independently as well as collaboratively; functions well in a team environment, Ability to work well in a dynamic, fast paced-environment and under deadline pressure, A minimum of five years of applicable experience in a paralegal or paraprofessional position, preferably in a large law or consulting firm or in-house legal department, Paralegal Certificate from an approved ABA program and/or equivalent work experience is a plus, Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials, Make travel arrangements (airline and hotel reservations) for all team members, Draft and type correspondence and answering questions, Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets, Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders, Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed, Process expense reports for department leadership and serve as general point of contact for reports submitted, Assists in managing and tracking key departmental documents via ShareDrive and SharePoint, Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies, Ensure business resumption plans are in place for the team, Coordinate projects as needed for specific departments, Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company, Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts, Should have familiarity with invoicing and approval systems, basic accounting, and project management, This person needs to be a team player and collaborate with other admins to deliver support to all of Data, This person should be flexible to work out of both FC and PA with more time likely in PA, Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities, Help build the Data team culture by organizing team-wide events, Provide support to the SVP, other VPs on the team, and the general Data organization, A Bachelor's Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company, 5+ years administrative experience supporting a senior executive of a global team. Experience working with confidential information, Highly proactive. We can help you craft the perfect Administrative Resume in just minutes. Moreover, these templates are … Independently identifies and initiates process improvement areas across department, site or function with limited direction Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Suggestion on Extracting Administrative Assistant Resume Keywords and Using Them in Your Resume: Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. The introduction of the resume documents … Executive Administrator Resume. Resume Samples, Interview Tips and Career Advice from an Industry Expert. Other tools such as SAP, SharePoint, Visio, OneNote strongly preferred, Utilized smart phones or tablet technology to drive global communication efficiencies for a team, Proven support for highly confidential matters, 2+ years of experience in the DoD, supporting senior leadership, 2+ years of experience with providing executive administrative support to senior leaders, Experience with Microsoft PowerPoint and Word at an expert level, Knowledge of DoD organization and culture, A lot of initiative- You enjoy working on complex assignments with a team or by yourself to get things done, You enjoy working with other people- You believe that a high functioning team is critical to success. - Select from thousands of pre-written bullet points. Collaborated in all aspects of marketing and online promotions. HR Manager / Human Resources resume sample for executive with previous job positions as Human Resources Manager, Regional Manager and Administrator. The administrative executive works one-to-one with the executive on a wide variety of matters. No need to think about design details. Maintain appropriate levels of confidentiality including staff personnel/salary issues, process items requiring approval, route documents for distribution, compose correspondence, manage confidential filing and faxing; process incoming mail, correspondence and email as requested for priority and distribution or follow-up, Facilitate contact between directors and senior managers with other individuals. Typical duties listed on an Executive Assistant resume sample are maintaining files and updating records, making travel arrangements, providing customer service, conducting research, assisting with project management and handling correspondence. Updated company calendar and scheduled clients accordingly. It’s actually very simple. Administrative Assistant Resume Example + Salaries, Writing tips and Information. Experience with SAP and Successfactors a plus, Proven interpersonal and communication skills with a customer service focus, Strong attention to detail and accuracy in task completion, Interest in working with and/or managing projects, including, time management and organizational skills, with demonstrated ownership and action with tasks and deadlines, Ability to work independently and anticipate needs and questions to complete assigned projects and HR needs, Committed to managing and maintaining confidentiality with HR data and company guidelines, The provision of a high level, professional and confidential personal administrator and executive support service to the Section Head, The provision of an executive support service to the Section’s Deputy Heads in their role as champions for the enhancement of the School’s Learning and Teaching and Research, Innovation and Engagement agendas, Supporting the School Office and Section Head to ensure the professional management of the School’s planned calendar of business and its exciting enhancement agenda, The provision of high-level administration to Section members in support of their individual research, engagement, innovation, scholarship and learning & teaching duties, To act as the first professional point of contact for the Section Head, interpreting and prioritising requests received. SYSTEMS ADMINISTRATOR. Home; About; Blog; Contact; Resume Samples, Interview Tips and Career Advice from an Industry Expert. Open Days as required, To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties, To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate, To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University’s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer, To perform other duties occasionally which are not included above, but which will be consistent with the role, Anticipates and prepares daily schedule of meetings and priorities. Executive Administrator. Assist the President in making key decisions by ensuring materials, reports, and presentations for internal and external meetings are ready and efficient. 10+ Administrative Assistant Job Description Examples for a Resume . Brock. All of these can be accessed for free in our in-product Executive Administrative Assistant resume … Chicago. The resume objective is designed to give the hiring manager a reason to continue reading your resume. Advanced level Word and proficiency in Excel and Outlook, Ability and openness to actively use different internal systems (e.g. … Intermediate to advanced oral and written communication skills (spelling, grammar, and punctuation), Track signature authority compliance requirements by ensuring all approval documentation is in place and updating latest trackers on a timely basis, Demonstrated professionalism and discretion and experience in working with highly confidential information, Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail, Self-motivated learner and willing to take on new initiatives in a fast paced environment, supporting multiple projects simultaneously, Administrative support duties will include, but are not limited to, the following, Provide executive support and secondary support (i.e. Experienced Systems Administrator resume template. Advised all drivers with their PO numbers, Conf. Workday experience is a plus, Minimum of ten years of experience assisting at the executive/C-Suite level, Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency, A “devil is in the details” hyper-focused approach to work, A terrific work ethic accompanied by an optimistic, get-it-done outlook, Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc. And procedures and handling payments in some cases appointments are scheduled accordingly and requested... Administrator resume.You must choose executive administrator resume format of your expertise in Administration Interview the... + Salaries, writing tips below expertise in Administration a company Administration and CRM leadership strengths login/register... Manager and Administrator secretary, and handling payments in some cases your desired Now! 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