This Excel tutorial explains how to change the display of errors in a pivot table in Excel 2010 (with screenshots and step-by-step instructions). Instead, the record is listed when I select a different filter. The Pivot Table is not refreshed. So the data was in the source table, but not in the pivot table. Firstly, it seemed to work but after some time, the pivot table shows records that are not meeting the filter criteria. Pivot table display items with no data When a filter is applied to a Pivot Table, you may see rows or columns disappear. However, if I click on the filtered pivot count, I expect the new sheet that opens to only show the filtered data. The first step to creating a pivot table is setting up your data in the correct table structure or format. The above data consists of 4 different columns with S.No, Flat no’s, Carpet Area & SBA. Thanks for your feedback, it helps us improve the site. How to filter data based on checkbox in Excel? Let’s have the data in one of the worksheets. You can simply right click on the pivot table and click REFRESH. To force display of months with no data, the Date field has "Show items with no data" enabled: Date filter is set to display only desired months: To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Steps. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. In the example shown, a filter has been applied to exclude the East region. Increases your productivity by This is because pivot tables, by default, display only items that contain data. The filter will stay applied even when the data is refreshed – automatically excluding (blank). Go to Home > Find & Select > Replace Let us replace the year 2012 with the year 2013. Feel free to leave a reply if you need further assistance on this issue. Fixing the slicers are nice, but that doesn’t clear these deleted items from the PivotTable filter drop-downs. This is the source data you will use when creating a pivot table. If you double click on the line in the pivot table it generates a sheet with the data where the analyst name is B despite the pivot showing A. To post as a guest, your comment is unpublished. run time error '1004'... it does not work for me..why? See screenshot: 2. Strange. You can filter rows in a similar fashion, as shown in Figure 4: Click the arrow in the Row Labels field. So, wrong values are showing on the dashboard. The pivot is directly linked. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Before I update the filter value of the pivot, I verify whether the item is a valid filter: Function SetFilterItem(pvField As pivotField, filter As String) As Boolean. ' If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. If the issue persists even you tried to update the filter value manually. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. Right click and select Refresh. However, when I select a different slicer or refresh the data, the cell formats change dramatically and seemingly randomly. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. Show Records With DrillDown . If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook. Add a Report Filter . Clear filter cache (old items) from a Pivot Table by changing its option Figure 3: The pivot table allows you to filter for specific columns. I am still trying to isolate the problem. after source data updating, my filter value is changing because 1 doesn't exist anymore. 10. the experienced community members can help you check whether there have some problems with the VBA code. Instead, all data is displayed. A pivot table is a table of statistics that summarizes the data of a more extensive table (such as from a database, spreadsheet, or business intelligence program).This summary might include sums, averages, or other statistics, which the pivot table groups together in a meaningful way. You can also try to disabled VBA and create a new pivot table again to check if this issue related filter feature in Excel or it caused by VBA code. The steps below show how I do this. Clear filter cache (old items) from a Pivot Table by changing its option Clear filter cache (old items) from all Pivot Tables by using VBA code. See screenshot: Then you can see the old items are removed from the drop-down menu of the Pivot Table as below screenshot shown. 2. Have you tried those suggestions provided by Hugo? In your pivot table, click on the down down button next to ‘Row Labels’ The filter is a label filter applied to the individual pivot table. Anyway, it somehow happens at some point that the values of the filtered field are out of sync with the original table, e.g. From the screenshots you can hopefully see that the filter on the original data's heading is working fine. Let’s look at multiple ways of using a filter in an Excel Pivot table: – #1 – Inbuilt filter in the Excel Pivot Table. The pivot table is showing the incorrect product name but I don't have a clue where it's pulling it from. However, to prevent dates from automatically grouping in Excel 2016, you can use this 2-step workaround: Add the date field to the pivot table Report Filter area first. How to clear filters from all worksheets in active workbook in Excel? We can insert a pivot table timeline for filtering our pivot table dates. When I click on a slicer, the data is filtered on the slicer sheet and also reflected on the pivot. Only if I manually As below screenshot shown, you create a Pivot Table based on a range of data. I couldn't find a way how I can anchor the value as 1 under all conditions. In this example, the source data that we want to use for the pivot table is a named Excel table-- Sales_Data. If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. My dashboard is feeding on this pivot tables. 2. Check whether the issue persists after the VBA code is disabled. There are 100 records in the table, and it's currently filtered to show 2 of the sales rep names (Smith and Riaz), and all of the categories except Cookies. You can clear filter cache from a Pivot Table by changing its option. Solution # 2 – Using Power Pivot This solution is only available for versions of Excel that are 2013 or later for Windows . You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. Click Replace All. Here you will see an item that says “Retain items deleted from the data source” with a combobox for you to set the number of items to retain per field: We will click on the pivot table, select the Analyze tab in the Pivot Table Tools, and click Insert Timeline; Figure 7- Insert Timeline. VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook. 8. 3. there is one value missing (out of 14) that is in the original table. Go to the insert tab and select a Pivot table, as shown below. You can also change it here. In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window. Pivot Table Showing Wrong Data (date Not Month) - Excel: ... Is it possible to apply a filter to multiple sheets within the same Excel workbook, using the same filter criteria? Behaviour is still strange. The pivot table, an end-user report, shows by broker name, not initials. The product names on both lines are Gaillardia 'Sunset Flash'. Based on your description, I made a test on my side. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. STEP 1: Below is our data source and we want to replace the year 2012 with 2013, effectively only showing the years 2014 & 2013. When I reopen the file, none of the data shows up in the pivot, but if I reapply the filter, it shows. A filter … Named Excel Table. That is an important aspect of how Pivot Tables work in Excel. Using SSAS Tabular and Excel Pivot table is a common scenario in real life. This thread is locked. Please post back and we will keep working for it. In the workbook you need to clear old items from all Pivot Tables, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window. 1. remove the filter field from the pivot field list, then update the pivot and finally add the filter again, the filter values are in sync with the original table. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. I would like to give you some suggestions as below: 1. Open and create multiple documents in new tabs of the same window, rather than in new windows. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, Clear filter cache (old items) from a Pivot Table by changing its option, Clear filter cache (old items) from all Pivot Tables by using VBA code. Out of the box DrillDown behavior of Pivot Table works well for simple measures but when you use even a slightly complex calculation in your DAX measure you will get an empty dataset or even worse – wrong data. pivot table doesnot showing all the data when filtering .when i filter 10 items in the main source data,but the pivot table showing less than 5 items .i check with the back up data of the previous files but all file headers and its options and formulas are all same. You can follow the question or vote as helpful, but you cannot reply to this thread. Please enter the email address for your account. enter image description here. In my test, I created a pivot table and tried to update the filter value without VBA and all things work fine. I am now trying to work around this by validating the value before I assign via PivotFields("XYZ").CurrentPage. In Microsoft Excel 2010, I don't want to see errors in the pivot table. Excel Pivot Tables: Filter Data, Filter by Value, Manual & Label Filters, Filter by Date or Time Values, Multiple Filters. I have a pivot table set up, and have selected "Preserve cell formatting on update" in PivotTable Option. Sort Data in a Pivot Table Report - Sort Row & Column Labels, Sort Data in Values Area, Use Custom Lists. before updating a filter of a pivot table we verify if the filter string is valid for the pivot. For example, suppose you have tables of data on 3 different tabs, all having the same headings. To do this we need to go into the PivotTable Options and look at the Data tab. A verification code will be sent to you. If the issue occurs only when using the VBA code, we may need to move this question to the programming category as VBA/macro is beyond our support scope, Click OK. This is a known issue with pivot tables in Excel: If a slicer filters your data busing a field which is NOT in the pivottable anywhere, the filter on that field is not used in the drill-down. The work-around is to add the slicer field to the pivot table, for example as a page filter. The second section is what I am shown when I double click the quantity of 7. When I bring up the detail table by double-clicking on one of the rows, it shows the correct record of the original table but the filtered field contains a value that does not match the criterium. I got a pivot of a table where the filter shows an incorrect value. Go to the pivot table, you will see the Date field is added as report filter above the pivot table. When you summarize your data by creating an Excel Pivot Table, each number in the Values area represents one or more records in the pivot table source data.In the screen shot below, the selected cell is the total count of new customers for the East region in 2014. When you create a pivot table in Excel, blank cells may appear if you have blanks in your data source. I suspect this is from changing the filter field via VBA into a value that is not valid. As Hugo mentioned, if this issue related VBA code, we can move your case to relevant team’s forum so that you can get more effective advices. I was playing with data fields in my pivot table and I'm wondering why duplicate names are showing up? The analyst name is A in the filter (set retain values to none) but if you go to the table, the same line has the analyst B. How to filter pivot table columns by label. Please do as follows. I have built a pivot report and then inserted slicers. Suppose one of the headings is "gender". Just noticed I could copy/paste from Excel. To conclude on your suggestion to reproduce the behavior without the use of VBA: I was not able to reproduce this manually. 3. I am a bit puzzled now and have no idea what to do to work-around this. In the meanwhile, thanks for your efforts to resolve the issue and welcome to share your test results with us later, which will be of great help to us. – Pieter Geerkens Aug 30 '13 at 19:52 She clicked the Analyze tab on the Excel Ribbon, then clicked the Change Data Source command. . 3. Creating the Pivots from scratch each time is apparently not an acceptable solution. When you create a subsequent pivot table (or chart) based on the same data as an exiting pivot table/chart, you are asked whether (or not)you wish to share this cache between the tables/charts. Also, so far my workaround in the VBA code seems to work. However, it brings challenges as well ,such as proper implementation of DrillDown functionality from excel pivot table. I'm not sure what settings I need to adjust, but I turned off the duplicate labels and I've tried refreshing and recreating the pivot table. In the PivotTable Fields pane, please drag and drop the Date field to the Filter section, and then drag and drop other fields to other sections as you need. 2. I cannot get the table to save the cell format consistently. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. How to clear filters when opening, saving or closing workbook in Excel? I’m not sure how many users use this in real life, but our users do. Figure 6 – How to sort pivot table date. Sometimes, the word “blank” appears in brackets or parentheses in cells. I have pivot tables with filters defined. PivotTable fix. Please try the below VBA script. In the pivot table shown below, there are Report Filters for Region and City, and Seattle has been selected in the City Report Filter. This table is updated once a month, it worries me because I often do this, update my raw data and update the pivot, now that I have this precedent I cannot trust the information is correct. Once you have received the verification code, you will be able to choose a new password for your account. Insert a Timeline. I can understand the VBA may save your efforts, but we have to rule out the effect of the VBA code. The strange thing is that after changing the filter value, the table shows different data than before, so it looks it has been updated. For example: My pivot counts patients assigned to a doctor. The nice thing about using a pivot table is that as we add or delete source data entries, we can refresh the pivot table ( Alt + F5) to include those changes. The first section below is the pivot table summary. If this issue persists when you update filter value without VBA, it may be related Office client. How to fill series of numbers in a filtered list column in Excel? Besides, when re-update the pivot source, it still remains 0. 50%, and reduces hundreds of mouse clicks for you every day. It's a pain because I have several pivots from the same data source, and they are all acting the same. Pivot tables need to be refreshed if data has changed. Your source data should be setup in a table layout similar to the table in the image below. The following is a list of components of a data table. Now I understand. To use a pivot table field as a Report Filter, follow these steps. In the PivotTable Field list, click on the field that you want to use as a Report Filter. In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button. Please follow Step 1 -2 of above method to create a pivot table. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. However, I did not spend too much time trying to reproduce the issue manually and rather focused on working around the issue in VBA. Filtered Pivot table showing wrong data after frequently changing the filter value ... You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. STEP 2: Go back to your Pivot Table. This will take you to the source data and by looking at the highlighted area you will see if it includes all the data. 9. Type the word Fruit in the Search Box (or manually filter in Excel 2007 and earlier). As I'm tracking this thread, if you still need help,  please reply in your free time, I will reply the update as soon as possible. Manually updating the pivot doesn't help. In Excel 2016, there isn’t an easy way turn off pivot table date grouping. 1. 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